CITY COUNCIL CLOSED & REGULAR SESSION
AGENDA

Beaumont Financing Authority
Beaumont Successor Agency (formerly RDA)
Beaumont Utility Authority
Beaumont Parking Authority
Beaumont Public Improvement Authority
Community Facilities Districts: 93-1, 2016-1, 2016-2, 2016-3, 2016-4, 2019-1, 2021-1, 2022-1, and 2023-1

Tuesday, June 18, 2024

Closed Session: 5:00 PM Regular Meeting: 6:00 PM

550 E. Sixth Street, Beaumont, CA

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours.

MEETING PARTICIPATION NOTICE

This meeting will will be recorded for live streaming as well as open to public attendance. Please use the following link during the meeting for live stream access:  beaumontca.gov/livestream

Public comments will be accepted using the following options.

1. Written comments will be accepted via email and will be read aloud during the corresponding item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. Comments can be submitted anytime prior to the meeting as well as during the meeting up until the end of the corresponding item. Please submit your comments to: with "Public Comment" in the subject line.

2. Phone-in comments will be accepted by joining a conference line prior to the corresponding  item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. Please use the following phone number to join the call (951) 922 - 4845. 

3. In-person comments are accepted by notifying the City Clerk using a provided Request to Speak Form prior to the start of the Public Comment Period. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council.

In compliance with the American Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's office using the above email or call (951) 572 - 3196. Notification 48 hours prior to a meeting will ensure the best reasonable accommodation.

---

CLOSED SESSION

A.

CALL TO ORDER

Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White, Council Member Martinez

B.

PUBLIC COMMENTS REGARDING CLOSED SESSION

B.1

Conference with Legal Counsel - Anticipated Litigation- Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4).

One potential case.

B.2

Conference with Legal Counsel Regarding Anticipated/Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) and/or (2) and/or (3)

 Worker's Compensation Case No. 4A23031JFHT-0001

B.3

Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8

Property: South of Cougar Way, West of Beaumont Avenue (APN 404-140-007).
Agency Negotiator: City Manager Elizabeth Gibbs or her designee.
Negotiating Parties: City of Beaumont as potential purchaser and Silva Family Trust and Bianchi Properties LTD as potential seller.
Under Negotiation: Price and terms.

C.

ADJOURNMENT TO CLOSED SESSION

REGULAR SESSION

D.

CALL TO ORDER

Mayor Fenn, Mayor Pro Tem Lara, Council Member Voigt, Council Member White, Council Member Martinez

Report out from Closed Session
Action on any Closed Session Items
Action of any Requests for Excused Absence
Invocation
Pledge of Allegiance
Adjustments to the Agenda
Conflict of Interest Disclosure

E.

ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE

E.1

Arborist Presentation

E.2

Everbridge Presentation

E.3

Retirement Recognition of Maria Oseguera

E.4

Years of Service Recognition of David Garcia

F.

PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)

Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from discussing or taking actions brought up by your comments.

G.

CONSENT CALENDAR

Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only.

G.1

Ratification of Warrants

• Recommended Action:

  Ratify Warrants dated: 
  May, 24, 2024
  May 31, 2024

G.2

Approval of Minutes

• Recommended Action:

  Approve Minutes dated June 4, 2024.

G.3

Accept Public Improvements and Exonerate Maintenance Bond No. 107594554-M

Maintenance bond exoneration for street improvements associated with McDonald Property Group with Tract No. 36426.

• Recommended Action:

  Accept the public improvements, authorize the Mayor to sign the Certificate of Acceptance, and authorize staff to issue a bond exoneration letter for maintenance bonds for (Project / Bond Number / Improvement):

  •Tract No. 36426/ 107594554-M / Street

G.4

Performance Bond Exoneration and Survey Monuments

Performance and Payment bond exoneration for sewer improvements associated with Tract Map 31469-8, 31469-9, 31469-10, Sewer Left Station improvements associated with Tract Map 27971, and survey monuments associated with Tract Map No. 27971-4.

• Recommended Action:

  Authorize City staff to issue a Bond Exoneration Letter for Performance and Payment Bonds and Accept Maintenance Security for (Project / Bond Number / Improvement / Maintenance Bond Number):

  • Tract Map No. 31469-8 / 929622470 / Sewer / 929622740-M
  • Tract Map No. 31469-9 / 92965966 / Sewer / 929635966-M
  • Tract Map No. 31469-10 / 929635976 / Sewer / 929635976-M
  • Tract Map No. 27971 / PB030104056 / Sewer Left Station / PB03010405642-M
  • Tract Map No. 27971-4 / 1155911 / Monumentation

G.5

Fiscal Year 2024-2025 Budget Book and Budget-in-Brief

Receive and file the FY2024-2025 Budget Book and Budget-in-Brief.

• Recommended Action:

  Receive and file the FY2024-2025 Budget Book and Budget-in-Brief.

G.6

Approval of Fiscal Year 2024-2025 Requisitions

Approval of FY2024-2025 requisitions in accordance with the City of Beaumont Purchasing Ordinance (Ord. No. 1160).

• Recommended Action:

  Approve the listed requisitions for vendors to receive payment as noted in Attachment A of this report.

G.7

Right-of-way Acceptance

Accept right-of-way for Potrero Boulevard, north of State Route 60, as part of the Potrero/ SR60 Phase II.

• Recommended Action:

  Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, California, Accepting Right-of-Way for Potrero Boulevard (Parcel A as Shown on Parcel Map No. 31368, Recorded In Book 229 of Parcel Maps, In Pages 46-53, Inclusive, Riverside County Records)”

G.8

Approve a Purchase Order increase of $43,475 to County of Riverside-PSEC

To approve an increase to Purchase Order #23/241577 for County of Riverside – PSEC to match the budgeted amount of $242,000.

• Recommended Action:

  Approve the increase to purchase order #23/241577 in the amount of $43,475 for a total of $242,000.

H.

YOUTH COUNCIL REPORT

Beaumont Youth Council Report Out and City Council Direction

I.

PUBLIC HEARINGS

Approval of all Ordinances and Resolutions to be read by title only.

I.1

Continued Public Hearing for Adoption of Development Impact Fee Nexus Study and Development Impact Fee Schedule

Continued public hearings for the proposed adoption of the 2024 Development Impact Fee Schedule.

• Recommended Action:

  Staff recommends adopting at the maximum justified fees.

  Hold a Public Hearing;

  Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Adopting the City of Beaumont Development Impact Fee Study Update Dated May 31, 2024”;

  Hold a second Public Hearing;

  Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Adopting the City of Beaumont 2024 Development Impact Fee Schedule Based on the Findings Set Forth in the City of Beaumont Development Impact Fee Study Update Dated May 31, 2024”.

I.2

Public Hearing for Specific Plan Amendment (SP2023-0010) a City Initiated Request to Amend the Heartland Specific Plan to be in Conformance with the General Plan Land Use Designation

A City initiated request to amend the Heartland (Olivewood) Specific Plan to bring it into conformance with the underlying General Plan land use designation.

• Recommended Action:

  Hold a public hearing; and

  Waive the full first reading and approve by title only, “An Ordinance of the City Council of the City of Beaumont, California, Amending the Heartland (Olivewood) Specific Plan”

I.3

Public Hearing for Specific Plan Amendment (SP2023-0011) A City Initiated Request to Amend the Oak Valley SCPGA Specific Plan to be In Conformance with the General Plan Land Use Designation

A City initiated request to amend the Oak Valley SCPGA Specific Plan to be in conformance with the General Plan land use designation.

• Recommended Action:

  Hold a public hearing; and

  Waive the full first reading and approve by title only, “An Ordinance of the City Council of the City of Beaumont, California, Amending the Oak Valley SCPGA Specific Plan”

I.4

Public Hearing and Consideration of a Resolution for the Fifth Amendment to the City’s FY 2024-2028 Capital Improvement Plan

Approval of Resolution to amend the five-year FY 2024-2028 Capital Improvement Plan (CIP).

• Recommended Action:

  Hold a Public Hearing, and

  Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Amending the Five-Year Capital Improvement Plan for FY 2024-2028”; and,

  Approve budget adjustments as outlined in Attachment D.

J.

ACTION ITEMS

Approval of all Ordinances and Resolutions to be read by title only.

J.1

Annual Resolution Directing the Riverside County Auditor-Controller to Place the Levy of Special Taxes for the City’s Community Facilities Districts on the Fiscal Year 2024-2025 County Tax Roll

The approval of this item will allow the Riverside County Auditor-Controller to levy and collect special taxes for the City’s Community Facilities Districts for the 2024-2025 fiscal year.

• Recommended Action:

  Waive the full reading and adopt by title only “A Resolution of the City Council of the City of Beaumont, California, Levying the Special Tax in Community Facilities Districts No. 93-1, 2016-1, 2016-2, 2016-3, 2016-4, 2018-1, 2019-1, 2021-1, and 2023-1 and Directing the County Auditor to Collect the Same on the Tax Rolls (93-1, 2016-1, 2016-2, 2016-3, 2016-4, 2018-1, 2019-1, 2021-1, and 2023-1).”

  Waive the full reading and adopt by title only “A Resolution of the City Council of the City of Beaumont, California, Levying the Special Tax in Community Facilities Districts No. 93-1 (IA 18) and Directing the County Auditor to Collect the Same on the Tax Rolls (IA 18)” (Fenn Recusal)

  Waive the full reading and adopt by title only “A Resolution of the City Council of the City of Beaumont, California, Levying the Special Tax in Community Facilities Districts No. 93-1 (IA 14 and 14B) and Directing the County Auditor to Collect the Same on the Tax Rolls (IA 14 and 14B).” (Martinez recusal)

  Waive the full reading and adopt by title only “A Resolution of the City Council of the City of Beaumont, California, Levying the Special Tax in Community Facilities Districts No. 93-1 (IA 9) and Directing the County Auditor to Collect the Same on the Tax Rolls (IA 9).” (Voigt recusal)

  Waive the full reading and adopt by title only “A Resolution of the City Council of the City of Beaumont, California, Levying the Special Tax in Community Facilities Districts No. 93-1 (IA 8E) and Directing the County Auditor to Collect the Same on the Tax Rolls (IA 8E).” (White recusal)

J.2

Cooperative Agreements for Fire Protection, Fire Prevention, Rescue, Fire Marshal and Medical Emergency Services with the County of Riverside and Cost Share Agreement

Agreements with the County of Riverside, through its Cooperative Fire Programs Fire Protection Reimbursement Agreement (CAL FIRE Agreement)

• Recommended Action:

  Approve the Cooperative Agreement for Fire Protection, Fire Prevention, Rescue, Fire Marshal and Medical Emergency Services with the County of Riverside and Cooperative Agreement between the City of Banning and County of Riverside to Share the Cost of Fire Engine Company 20 and authorize the Mayor to execute on behalf of the City.

J.3

Approve a Public Works Agreement for the Construction of the Stewart Park Improvements 

Award a Public Works Agreement to Act 1 Construction, Inc. for construction services for Stewart Park Improvements Phase 1 - Capital Improvement Project (CIP) No. P-10.

• Recommended Action:

  Authorize the Mayor to execute a Public Works Agreement with Act 1 Construction, Inc. for the Construction of the Stewart Park Improvement Project Phase 1, and

  Authorize Staff to Issue a Purchase Order in an Amount not to Exceed $11,464,148, and

  Authorize the City Manager to approve any contingencies in an amount not to exceed $1,146,414.

J.4

Approve a First Amendment to the Professional Services Agreement with PlaceWorks to Provide Additional Construction Administration Services for Phase 1 of the Stewart Park Improvement Project 

Amend the agreement for landscape and architecture services to include construction administration for the construction of Stewart Park Phase 1 Improvements.

• Recommended Action:

  Approve a First Amendment to the Professional Services Agreement with PlaceWorks to Provide Additional Construction Administration Services for Phase 1 of the Stewart Park Improvement Project in the amount of $154,235, and authorize the City Manager to approve any contingencies up to 10% of the amended amount, not-to-exceed $15,424.

J.5

Award a Professional Services Agreement with Clinical Laboratory Services Inc. to Provide Laboratory Testing Services for the Wastewater Treatment Plant

Award a three-year contract to Clinical Laboratory Services of San Bernardino to provide laboratory testing services for the City’s Wastewater Treatment Plant (WWTP) as required to meet federal and state permit requirements.

• Recommended Action:

  Award a Professional Services Agreement with Clinical Laboratory Services of San Bernardino, Inc., for a term of three years at the cost per test rates in the attached proposal.

J.6

Adoption and Implementation of Everbridge Communication Platform Administrative Policy

The purpose of this staff report is to seek approval from the City of Beaumont City Council for the policy governing the use of the Everbridge Communications Platform. This policy outlines the procedures and guidelines for using the platform to ensure effective, efficient, and secure communication with residents.

• Recommended Action:

  Approve and adopt the Everbridge Communications Software Policy.

J.7

Approval of City Attorney Invoices for the Month of May 2024

• Recommended Action:

  Approve invoices in the amount of  $132,031.65

K.

LEGISLATIVE UPDATES AND DISCUSSION

L.

ECONOMIC DEVELOPMENT UPDATE

Economic Development Committee Report Out and City Council Direction

M.

CITY TREASURER REPORT

Finance and Audit Committee Report Out and City Council Direction

M.1

Treasurer Reports

N.

CITY CLERK REPORT

O.

CITY ATTORNEY REPORT

P.

CITY MANAGER REPORT

Q.

FUTURE AGENDA ITEMS

• Assessment for the need for additional community center(s) (Future)
• Annexation Agreement with the County (Future)
• Revisit Business Incentive Program (July)

R.

COUNCIL REPORTS

Martinez
White
Voigt
Lara
Fenn

S.

ADJOURNMENT

The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday July 16, 2024, at 6:00 p.m. unless otherwise posted.