CITY COUNCIL CLOSED & REGULAR SESSION
AGENDA

Tuesday, February 07, 2023

Closed Session: 5:00 PM Regular Meeting: 6:00 PM

550 E. Sixth Street, Beaumont, CA

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours.

MEETING PARTICIPATION NOTICE
This meeting will be conducted utilizing teleconference communications and will be recorded for live streaming as well as open to public attendance subject to social distancing and applicable health orders. All City of Beaumont public meetings will be available via live streaming and made available on the City's official YouTube webpage. Please use the following link during the meeting for live stream access:  beaumontca.gov/livestream

Public comments will be accepted using the following options.

1. Written comments will be accepted via email and will be read aloud during the corresponding item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. Comments can be submitted anytime prior to the meeting as well as during the meeting up until the end of the corresponding item. Please submit your comments to:

2. Phone-in comments will be accepted by joining a conference line prior to the corresponding  item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. Please use the following phone number to join the call (951) 922 - 4845. 

3. In person comments subject to the adherence of the applicable health orders and social distancing requirements.

In compliance with the American Disabilities Act, if you require special assistance to participate in thismeeting, please contact the City Clerk's office using the above email or call (951) 572 - 3196. Notification 48 hours prior to a meeting will ensure the best reasonable accommodation arrangements.

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CLOSED SESSION

A.

CALL TO ORDER

Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White

B.

PUBLIC COMMENTS REGARDING CLOSED SESSION

B.1

Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6

City Designated Representatives City Manager Elizabeth Gibbs and Administrative Services Director Kari Mendoza. Employee Organizations: POA 

B.2

Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1):

Ezekwesili Iloputaife et al. v. City of Beaumont et. al., US Dist. C.D. Cal.  Case No. 5:21-CV-01452-JWH-AGR Ezekwesili Iloputaife et al. v. City of Beaumont et. al., Riv. Sup. Ct. Case No. CVRI 2105069 

B.3

Conference with Legal Counsel Regarding Existing Litigation Pursuant to GovernmentCode Section 54956.9(d)(1):

I.S. v City of Beaumont et.al. Case No. CVRI2203100

B.4

Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8

Property: APN nos. 404-140-002, 404-140-003 Beaumont, California. Agency Negotiator: City Manager Elizabeth Gibbs or her Designee. Negotiating Parties: City of Beaumont as the Potential Purchaser and Beaumont Re Holdings; Deborah A. Jerue; John J. Sullivan; GW as Potential Seller. Under Negotiation are Price and Terms

B.5

Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8

Property: Two Vacant Parcels located at Pennsylvania Avenue, East of 3rd Street (APN nos. 419-260-030 and 418-240-011)
Agency Negotiator: City Manager Elizabeth Gibbs or her Designee. Negotiating Parties: City of Beaumont as the
Potential Purchaser and Beaumont Unified School District as Potential Seller. Under Negotiation are Price and Terms.

C.

ADJOURNMENT TO CLOSED SESSION

REGULAR SESSION

D.

CALL TO ORDER

Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White

Report out from Closed Session
Action on any Closed Session Items
Action of any Requests for Excused Absence
Pledge of Allegiance
Invocation
Adjustments to the Agenda
Conflict of Interest Disclosure

E.

ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE

E.1

Recognition of Riverside County Flood Control

E.2

GFOA Award Presentation

E.3

Career and Technical Education Month

F.

PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)

Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from discussing or taking actions brought up by your comments.

G.

CONSENT CALENDAR

Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only.

G.1

Ratification of Warrants

• Recommended Action:

  Ratify Warrants dated: 
  January 12, 2023
  January 20, 2023

G.2

Approval of Minutes

• Recommended Action:

  Approve Minutes dated:
  January 17, 2023
  January 28, 2023

G.3

Improvement Agreement and Security

Improvement agreement and security for street and sewer improvements for Conditional Use Permit 2020-0049.

• Recommended Action:

  Accept Security Agreement and Performance and Payment Bonds for (Project / Bond number / Improvement):

  • CUP2020-0049/ PA12523900006 / Street
  • CUP2020-0049/ PA12523900007 / Street

G.4

Adoption of Updated Economic Development Committee Policies and Procedures

Updated Economic Development Policies and Procedures as discussed and directed at the January 17, 2023, City Council Meeting

• Recommended Action:

  Adopt the updated Economic Development Committee Policies and Procedures

G.5

Final Approval of Tract Map No 31462-26

Approve Tract Map No. 31462-26 and Accept Security Agreement for Survey Monuments.

• Recommended Action:

  Approve Tract Map No. 31462-26 as it is in substantial conformance with the approved tentative map, and

  Accept Security Agreement for survey monuments.

G.6

First Amendment to the Professional Services Agreement with Raftelis Financial Consultants, Inc. for the Sewer Rate Study Project (WW-03)

First Amendment to the Professional Services Agreement with Raftelis Financial Consultants, Inc. for the Sewer Rate Study Project (WW-03) to provide updated Sewer Connection Fees.

• Recommended Action:

  Approve the first amendment to the professional services agreement with Raftelis Financial Consultants, Inc. to provide a Sewer Capacity Fee Study in an amount not to exceed $16,685 for a total revised contract amount of $57,998.

G.7

Second Reading and Adoption of an Ordinance Amending Chapter 2.35 of the Beaumont Municipal Code – Financial and Audit Committee

Adoption of an Ordinance Amending Beaumont Municipal Code Chapter 2.35 – Financial and Audit Committee

• Recommended Action:

  Waive the second full reading and adopt by title only, “An Ordinance of the City Council of the City of Beaumont, California, Amending Chapter 2.35 to the City of Beaumont Municipal Code.”

G.8

FY2022-2023 2nd Quarter Investment Report

Receive the Investment Report for the 2nd quarter of FY2022-2023 ending December 31, 2022.

• Recommended Action:

  Receive and file report.

G.9

Second Reading: Fairway Canyon - Meritage Development Agreement Amendment PLAN2022-0776

Consideration of an amendment to the Fairway Canyon Development Agreement. The proposed amendment includes revisions to Planning Area 20 that subdivide Planning Area 20B into 20B and 20D; and revise the unit count and density within all subareas of Planning Area 20. The subject property is located northwest of Sorenstam Drive in Phase 4 of the Oak Valley & SCPGA Golf Course Specific Plan.

• Recommended Action:

  Waive the second full reading and approve by title only, an “Ordinance of the City Council of the City of Beaumont, California, Approving an Amended Development Agreement by and between the City of Beaumont and Meritage Homes of California, Inc.”

H.

PUBLIC HEARINGS

Approval of all Ordinances and Resolutions to be read by title only.

I.

ACTION ITEMS

Approval of all Ordinances and Resolutions to be read by title only.

I.1

CFD Administration, Special Tax Consulting and Annual Financial Reporting Services Contract Award

Approve a contract for CFD Administration, Special Tax Consulting and Annual Financial Reporting Services upon completion of a Request for Proposal Process.

• Recommended Action:

  Approve a three year contract to Spicer Consulting effective February 7, 2023, with a total not to exceed initial annual cost of $180,001 and an annual increase of 2% following FY 2023/24 for Community Facilities District (CFD) Administration, Special Tax Consulting and Annual Financial Reporting Services for the City of Beaumont.

I.2

FY2022-2023 Mid-Year Budget Report

Receive and file FY2022-2023 Mid-Year Budget Report for activity from July 1, 2022, to December 31, 2022, including review and approval of recommended budget amendments and Capital Improvement Plan updates.

• Recommended Action:

  Receive and file Mid-Year Budget Report and approve recommended budget amendments and review CIP recommended adjustments.

I.3

Discussion of Fee Study for Cost of Services

Review and provide feedback on proposed changes to current fee schedule.

• Recommended Action:

  Review and make recommendations to the proposed fee schedule changes.

I.4

Award a Professional Services Agreements for On-Call Traffic Engineering Services

Award a professional services agreement to three firms: Fehr & Peers, STC Traffic Inc., and EXP for on-call traffic engineering services.

• Recommended Action:

  Award a professional services agreement to Fehr & Peers, STC Traffic Inc., and EXP for on-call traffic engineering services in a cumulative annual amount not to exceed $500,000.

I.5

Award a Professional Services Agreement with TSK for the Construction Documents and Plans for City Hall Building C Remodel Project - Capital Improvement Project (CIP) No. PS-06 in an Amount Not to Exceed $84,790

Award Contract for City Hall Building C Remodel

• Recommended Action:

  Award a Professional Services Agreement with TSK for construction documents and plans in an amount not to exceed $84,790; and

  Authorize the City Manager to approve up to an additional 10% in contingencies if needed.

I.6

Award a Professional Services Agreement to Architerra Design Group for Landscape Architectural Services for the Veterans and First Responders Memorial Plaza Project - Capital Improvement Project (CIP) No. P-14 in an Amount Not to Exceed $87,705

Award Contract for Landscape Architectural Services for the Memorial Plaza

• Recommended Action:

  Approve a Professional Services Agreement with Architerra Design Group in the amount of $87,705.

  Authorize the City Manager to approve up to an additional 10% in contingencies if needed.

J.

LEGISLATIVE UPDATES AND DISCUSSION

J.1

Discussion and direction on Initiative No. 21-0042A1

K.

ECONOMIC DEVELOPMENT UPDATE

Economic Development Committee Report Out and City Council Direction

L.

CITY TREASURER REPORT

Finance and Audit Committee Report Out and City Council Direction

M.

CITY CLERK REPORT

N.

CITY ATTORNEY REPORT

O.

CITY MANAGER REPORT

P.

FUTURE AGENDA ITEMS

Q.

COUNCIL REPORTS

White
Voigt
Lara
Fenn
Martinez

R.

ADJOURNMENT

The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for February 21, 2023, at 6:00 p.m. unless otherwise posted.