CITY COUNCIL CLOSED & REGULAR SESSION
AGENDA

Tuesday, June 06, 2023

Closed Session 5:00 PM - Regular Meeting: 6:00 PM

550 E. Sixth Street, Beaumont, CA

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours.

MEETING PARTICIPATION NOTICE

This meeting will will be recorded for live streaming as well as open to public attendance. Please use the following link during the meeting for live stream access:  beaumontca.gov/livestream

Public comments will be accepted using the following options.

1. Written comments will be accepted via email and will be read aloud during the corresponding item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. Comments can be submitted anytime prior to the meeting as well as during the meeting up until the end of the corresponding item. Please submit your comments to: with "Public Comment" in the subject line.

2. Phone-in comments will be accepted by joining a conference line prior to the corresponding  item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council. Please use the following phone number to join the call (951) 922 - 4845. 

3. In-person comments are accepted by notifying the City Clerk using a provided Request to Speak Form prior to the start of the Public Comment Period. Public comments shall not exceed three (3) minutes unless otherwise authorized by City Council.

In compliance with the American Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's office using the above email or call (951) 572 - 3196. Notification 48 hours prior to a meeting will ensure the best reasonable accommodation arrangements.

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CLOSED SESSION

A.

CALL TO ORDER

Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White

B.

PUBLIC COMMENTS REGARDING CLOSED SESSION

B.1

Conference with Legal Counsel Regarding Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4)

One Potential Case

B.2

Conference with Labor Negotiators - Pursuant to Code Section 54957.6

City Designated Representatives City Manager Elizabeth Gibbs and Administrative Services Director Kari Mendoza. Employee Organizations:
Police Managers
SEIU
Police Officers Association
Managers/Professional/Technical

C.

ADJOURNMENT TO CLOSED SESSION

REGULAR SESSION

D.

CALL TO ORDER

Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White

Report out from Closed Session
Action on any Closed Session Items
Action of any Requests for Excused Absence
Pledge of Allegiance
Invocation
Adjustments to the Agenda
Conflict of Interest Disclosure

E.

ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE

F.

PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)

Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from discussing or taking actions brought up by your comments.

G.

CONSENT CALENDAR

Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only.

G.1

Ratification of Warrants

• Recommended Action:

  Ratify Warrants dated: 
  May 4, 2023
  May 12, 2023

G.2

Approval of Minutes

• Recommended Action:

  Approve Minutes dated May 16, 2023

G.3

Bond Exoneration for Survey Monuments for Tract Map No. 31470-4

Bond Exoneration for survey monuments associated with Tract Map No. 31470-4.

• Recommended Action:

  Authorize staff to issue a bond exoneration letter for monument bonds for Tract Map No. 31470-4, bond number 0212821.

G.4

Accept Public Improvements and Exonerate Maintenance Bond

Maintenance Bond Exoneration for traffic signal improvements associated with Tract Map No. 37298-1, Highland Springs Avenue and Starlight Avenue

Maintenance Bond Exoneration for traffic signal improvements associated with Tract Map No. 37298-1

• Recommended Action:

  Accept the public improvements, authorize the Mayor to sign the Certificate of Acceptance, and authorize staff to issue a bond exoneration letter for maintenance bonds for (Project / Bond Number / Improvement):

  • Tract Map No. 37298-1 / CMS331855-M / Traffic Signal

G.5

Approval of a Three-Year Extension to the Interagency Service Agreement between the City of Banning and the City of Beaumont

Interagency Service Agreement with the City of Banning to Provide Coordinated Transit Services.

• Recommended Action:

  Approve the three-year extension to the Interagency Service Agreement between the City of Banning and the City of Beaumont and authorize the Mayor to execute the agreement on behalf of the City.

G.6

Adopt a Resolution Approving the City of Beaumont Transit Zero-Emission Bus Rollout Plan for Submission to the California Air Resources Board

A Resolution to Adopt the City of Beaumont Transit Zero-Emission Bus Rollout Plan.

• Recommended Action:

  Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Approving the Zero Emission Bus (ZEB) Rollout Plan and Authorizing the Submission of the Plan to the California Air Resources Board (CARB) as Required by the Innovative Clean Transit (ICT) Regulation”

G.7

Innovating Commerce Serving Communities formerly the International Council of Shopping Centers (ICSC) Conference Summary

Summary of May 2023 Innovating Commerce Serving Communities (ICSC) Las Vegas Conference.

• Recommended Action:

  Receive and file.

G.8

Purchase and Sale Agreement – APN 417-051-001

Acquisition of an open space lot at the intersection of Eighth Street and Elm Avenue.

• Recommended Action:

  Approve the Purchase and Sale Agreement by and between the City of Beaumont and Leslie Easterbrook, executor of the Estate of Victor J. Holchak, Deceased, and authorize and direct the City Manager, or her designee to take any and all actions and execute any and all documents needed to consummate the transactions contemplated by the Purchase and Sale Agreement.

H.

YOUTH COUNCIL REPORT

Beaumont Youth Council Report Out and City Council Direction

I.

PUBLIC HEARINGS

Approval of all Ordinances and Resolutions to be read by title only.

I.1

Fiscal Year 2023-24 Adoption of Gann Limit, City-Wide Budget and Five-Year Capital Improvement Plan for Fiscal Years 2024-2028

Adoption of the FY2023-24 Gann limit, citywide budget and five-year Capital Improvement Plan.

• Recommended Action:

  Hold a public hearing,

  Waive the full reading and adopt by title only, “Resolution of the City Council of the City of Beaumont, Approving the Appropriation Limit for the 2023-24 Fiscal Year,”

  Waive the full reading and adopt by title only, “Resolution of the City Council of the City of Beaumont, California, Adopting an operating Budget of Expenditures for the Period of July 1, 2023, to June 30, 2024,” and

  Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Adopting a Five-Year Capital Improvement Plan for Fiscal Years 2023/2024-2027/2028 and Related Prior Year CIP Project List.”

J.

ACTION ITEMS

Approval of all Ordinances and Resolutions to be read by title only.

J.1

Authorize Initiation of a Proposition 218 Notification Process in Preparation to Adopt Maximum Rate Increases for the Next Five Years (Fiscal Years 2024 to 2028) at a Public Hearing on August 15, 2023.

This item is requesting the approval to send out notices of sewer rate increases to comply with Proposition 218 requirements.

• Recommended Action:

  Staff recommends that City Council authorize initiation of a Proposition 218 notification process in preparation to adopt maximum rate increases for the next five years (Fiscal Years 2024 to 2028) at a public hearing on August 15, 2023.

J.2

Adopt a List of Projects Funded by SB 1 - The Road Repair and Accountability Act

Identify the projects and streets that will be funded by SB1 during the 23/24 FY.

• Recommended Action:

  Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont to Adopt a List of Projects for Fiscal year 2023-24 Funded by SB-1: The Road Repair and Accountability Act of 2017.”

J.3

Approve a Professional Services Agreement with Brightview Design Group for the Construction Documents and Plans for Sports Park Field Lighting and Expansion Project - Capital Improvement Project (CIP) No. P-04 in an Amount Not to Exceed $183,570

Strategic Plan – Target #5 Quality of Life/Well Being - Goal #6 Complete Stewart Park and Sports Park Improvements – Priority Level #3

• Recommended Action:

  Approve the Purchase Order for Brightview Design Group in the amount of $183,570, and

  Authorize the Mayor to execute the Professional Services Agreement for construction document and design services for CIP No. P-04, and

  Authorize the City Manager to authorize any necessary change orders in an amount not to exceed $18,357.

J.4

Approve a Service Agreement with Motorola Solutions for CommandCentral Aware and APX NEXT Service

Approval of a five-year contract with Motorola Solutions in the amount of $361,840.21

• Recommended Action:

  Approve General Fund expenditure in an amount not to exceed $361,840.21 to pay for the five-year service contract with Motorola Solutions for CommandCentral Aware and APX NEXT.

J.5

Request to Purchase a New PACT Vehicle Using AB-109 Reimbursement Funds

Request to use $50,000 of AB-109 Reimbursement Funds and authorize a budget amendment for remaining cost to be allocated from SLESA Funds.

• Recommended Action:

  Approve the purchase of one Ford Police Utility Vehicle at the total cost of $88,527, including sales tax, licensing, and emergency vehicle equipment installation.

  Authorize the Chief of Police to submit the request for reimbursement of $50,000 to the Riverside County Probation Department, as outlined by the PACT MOU.

  Authorize the use of SLESA Funds for the remaining amount of $38,527.

  Approve the budget amendment as outlined in Attachment B.

K.

LEGISLATIVE UPDATES AND DISCUSSION

L.

ECONOMIC DEVELOPMENT UPDATE

Economic Development Committee Report Out and City Council Direction

M.

CITY TREASURER REPORT

Finance and Audit Committee Report Out and City Council Direction

N.

CITY CLERK REPORT

O.

CITY ATTORNEY REPORT

P.

CITY MANAGER REPORT

P.1

Active Development Agreements

Current Status of Active Development Agreements

• Recommended Action:

  Receive and file.

P.2

Updated Data on City of Beaumont Logistics Facilities

Per City Council’s request, the information below contains estimated data for operational logistics facilities within the City of Beaumont.

• Recommended Action:

  Receive and file.

P.3

Parks Update

P.4

Annual Fire Inspection Letter

Q.

FUTURE AGENDA ITEMS

• Resource for residents to contact local businesses
• Truck routes
• Short-term rentals
• Assessment for the need of additional community center(s)
• Sign ordinance
• Processing fee waivers at a staff level
• Commercial landscape enforcement

R.

COUNCIL REPORTS

White
Voigt
Lara
Fenn
Martinez

S.

ADJOURNMENT

The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday June 20, 2023, at 6:00 p.m. unless otherwise posted.